Secretarial

“Taking The Complexity Out Of Complex Living”

086 1234 736 (REM)

Administration

· Record and update resident and owner data base as accurate as possible

· Keep a record of all enquiries from residents and/or owners.

· Issue movement control forms for residents moving in and out of the complex

· Issue and process domestic workers security passes

· Issue and process pet applications

· Facilitate letters on behalf of the Body Corporate to any resident or owner seen to be contravening the Body Corporate conduct rules

· Obtain quotations for services or equipment as requested by the Trustees

· Maintain copies of records in terms of Body Corporate financials, minutes, notices and newsletters

Trustees

· Attend Trustee meetings and minute proceedings

· Distribute minutes, agendas, and any reports, quotes etc to Trustees

· Distribute notices to residents on behalf of the Body Corporate

· Produce a newsletter periodically and distribute to residents

Financial

· Review of monthly financial reports

· Assist with Annual budget preparations

· Issue purchase orders to service providers

· Keep and manage petty cash on behalf of the Body Corporate if requested

· Banking of any non-levy monies collected on behalf of the Body Corporate

Providing a full secretarial service for Boards of Trustees